Division of Purchasing & Supplies
One Government Center, Suite 1970
Toledo, Ohio 43604
Fax: (419) 245-1013
Purchasing Contacts
Colleen LaChapelle, Commissioner 419-245-1156
Ron King, Chief Buyer 419-245-1197
Lisa Miller, Sr. Clerk, SAP 419-936-2649
Darlene Williams, Sr. Clerk, Bids 419-245-1195
Kathy Gonzales, Sr. Clerk, Contracts 419-936-3840
Scott Posey, Duplicating Technician 419-245-3230
Welcome to the City of Toledo's Purchasing Division. The Division of Purchasing and Supplies monitors and provides oversight enforcement of the City of Toledo's procurement code and policies, as well as facilitates purchasing activities for the city's departments and divisions.
We appreciate your interest in doing business with the City of Toledo. All of our vendors make a valuable contribution to the health, safety and welfare of our community and we appreciate the effort you make to provide the City of Toledo with quality products and services. The City of Toledo is always interested in securing responsible vendors who can supply its needs promptly, economically, and in the desired quality and quantities. Our aim is to help you in your sales effort and to promote a climate of good business relationships with the City of Toledo.
Hours of operation are from 8:00 a.m. to 4:30 p.m., Monday through Friday. To conserve time and ensure you adequate attention, we urge you to make an appointment before coming to the Purchasing Department. Routine "courtesy" visits are not encouraged as they can disrupt the daily workflow.
Doing Business with Toledo. The City of Toledo implemented an electronic purchasing system. You must register your company with the city to receive notification of bid opportunities. Your registered goods and/or services data will be shared with other City of Toledo departments and divisions. Navigation links are located on the right side of this page. Every Friday bids are updated on the navigation link "Invitation to Bid".
Minority/Women Business Enterprise (MBE/WBE) certification registration is available on the Office of Affirmative Action city web site. The list is used by city departments as well as the Toledo Public Schools and other organizations for administering contracts.
We recommend you attend pre-bid meetings if you plan to bid as a sub-contractor. This demonstrates an interest in the project and can get you great exposure to prime contractors and positively affect your success. Follow up periodically with our office when you receive sub-contracting work. We like to know about your contracting experience on our projects.
Look over the City of Toledo's web site for valuable information and contacts, and introduce yourself and your business to the city departments and divisions who might need your products or services.
Price and Payment. The City of Toledo's Purchasing Division obtains price quotes, use state contract vendors, bids, and/or RFP processes. The Purchasing Division is to provide the highest quality of goods and services needed by all City departments in a timely basis at the lowest possible price. All City purchases require a purchase order. A purchase order is your assurance that you will be paid. All invoices must cite the purchase order number. The Purchasing staff works very closely with Accounts Payable and Finance to insure that invoices are correct and paid promptly.